Most people treat time like it's infinite. They stuff 12 hours of work into an 8-hour day and wonder why they're burnt out. This tool forces you to face reality: you have limited time, so use it wisely.
Work Days Per Week
Enter how many days you actually work (not how many you think you should)
If you're constantly "on" but only productive 5 days, put 5
Don't include weekends unless you genuinely work them
Hours Per Day
This is the big one. Be brutally honest.
Include lunch, coffee breaks, bathroom breaks, life interruptions
If you say 8 hours but actually get 6 hours of real work done, put 6
Your kids don't care about your productivity schedule
Why this matters: Most people budget 8-10 hours but actually have 5-6 usable hours. Start with reality, not fantasy.
Add every recurring work activity:
Newsletter writing
Client calls
Email/admin
Content creation
Business development
Social media (if you must)
Time each activity honestly:
Track yourself for a week if you're not sure
Include prep time, not just execution
Round up, not down (things always take longer)
Common mistakes:
Forgetting about "quick" tasks that add up
Underestimating how long things actually take
Not including context switching time
🔥 High Priority = Moves the Needle
Directly generates revenue
Builds your audience/reputation
Creates systems that save future time
Examples: Client work, newsletter, key content
⚡Medium Priority = Important but Not Game-Changing
Necessary but doesn't directly move the business forward
Could be batched or systemized
Examples: Email, admin, some networking
💨 Low Priority = Nice to Have (First to Cut)
Feels productive but doesn't impact results
Could disappear tomorrow without consequences
Examples: Most social media, perfectionist tweaking, busy work
The test: If this activity vanished, would your business suffer in 30 days? If not, it's probably low priority.
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The tool will call out your time allocation problems:
"You're wasting X on low-priority fluff"
Cut these activities immediately
Batch similar low-priority tasks
Set strict time limits
"Only X% of your time moves the needle"
Aim for 60-80% high-priority activities
Question everything that isn't directly valuable
Stop confusing motion with progress
"That's way too many activities"
You can't do everything well
Pick 3-4 core activities maximum
Say no to everything else
"You're over budget"
Something has to go
Cut low-priority first, then medium
Don't just work longer hours
If you're over budget:
Kill low-priority activities first - They're stealing time from what matters
Batch medium-priority tasks - Do all email once/twice per day
Systemize high-priority work - Templates, processes, automation
Question "urgent" requests - Most aren't actually urgent
If you have buffer time:
Good. Keep it.
Life will fill that buffer with unexpected stuff
Don't immediately add more activities
Weekly review:
Did you stick to your time allocations?
What pulled you off track?
What activities crept back in?
Monthly adjustment:
Are your priorities still the right ones?
What's actually moving the business forward?
Cut anything that's not delivering results
Quarterly reset:
Business priorities change
Revenue sources shift
Update your time budget accordingly
"But I need to be everywhere"
No, you don't. Pick 1-2 channels and do them well.
"This will only take 5 minutes"
Those 5-minute tasks add up to hours. Batch them.
"I can't say no to this opportunity"
Yes, you can. Every yes is a no to something else.
"I'll just work longer hours"
That's not sustainable. Work smarter, not longer.
"Social media is important for my business"
Is it? What's your actual ROI? Be honest.
60-80% of your time on high-priority activities
Clear boundaries around low-priority work
Buffer time for unexpected stuff
Saying no to time-wasting opportunities
Working your planned hours without constant overtime
Time is your most valuable asset. You can't make more of it, so stop wasting what you have.
The goal isn't to fill every minute—it's to fill the right minutes with the right activities.
Now stop reading guides and start using the tool.